Church of God Sharing Village By-Laws


Church of God Sharing Village, Inc.
(Name of Corporation)

Article I

Section 1.  Annual Meetings –The annual meetings of the members shall be held at the principal office of the association on 1st Wednesday of June of each year.

Section 2. Monthly/Special Meetings – Monthly/Special meetings of the members shall be called every end of the month by the President of the church/association. During such meetings, the President shall render his monthly report to the members regarding the activities of the church/association.

 Special meetings may be called as the need thereof arises, by the Board of Trustees or the President or upon petition of 1/3 of the general membership.

Section 3. Notices – Notices of the date, time and place of annual, monthly and special meetings of the members shall be given either personally or by special delivery mail, at least one week before the date set for such meeting.  In urgent cases, the notice may be communicated at least two days before the meeting personally or by telephone, or by telegram, if contact is not possible.  The notice of every special meeting shall state briefly the purposes of the meeting.  No other business shall be considered at such meeting, except with the consent of all the members present thereat.


Section 4. Waiver of Notice – Notice of meeting may be waived verbally by any members
attending it.

Section 5. Quorum – A quorum of any meeting of the members shall consist of a majority of the members and a majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion.

Section 6. Order of Business – The order of business at the annual meeting of the members shall be as follows:

a. Proof of service of the required notice of the meeting, except when such notice is waived by the members constituting a quorum.
b. Proof of the presence of a quorum.
c. Reading and approval of the minutes of the previous annual meeting, except when such reading is dispensed with by a majority vote of those present.
d. Unfinished business.
e. Report of the President
f. Election of the Trustees for the ensuing year.
g. Other matters.

The order of business at any meeting may be changed by a vote of a majority of the members present.

Section 7. Voting Proxy – Members shall be entitled to one vote, and they may vote either in person or by proxy, which shall b in writing and filed with the Secretary of the church/association before the scheduled meeting.

Article II

Section 1:  Board of Trustees – The corporate powers of the association shall be exercised, its business conducted and its property controlled by the Board of Trustees.

Section 2.  Qualifications – No members shall be eligible for election to the Board of Trustees unless he/she has the following qualifications:

1. A Filipino of legal age.
2. A baptized member of the church/congregation.
3. A committed member in good standing in the church/congregation.
4. One who has recognized abilities/skills needed for the service of the church.
5. For the position of President and Vice-President, an ordained Elder of the congregation.

Section 3.  Disqualification of Directors, Trustees or Officers – No member convicted by final judgment of an offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the code, committed within five (5) years prior to the date of his election or appointment, shall qualify as trustee or officer.

Article III

Section 1.  Officers – The officers of the association shall be a President, a Vice-President, a Secretary, a Treasurer, and an Assistant to the Treasurer. They shall be elected by the Board of Trustees from among themselves.  The Board may combine compatible offices in a single person.

Section 2.  Term of Office of Officers – All officers of the association shall hold office for three (3) years and until successors are duly elected and qualified.

Article IV

Section 1.  President –The President shall be the Chief Executive Officer of the association.  In addition to duties as such, he shall preside in all meetings of the Board of Trustees and those of the members of the church/association.

He shall execute all resolutions and/or decisions of the Board of Trustees. He shall charge with directing and overseeing the activities of the association.  He shall have delegating authority from over employees of the association, review and approve expense vouchers.  Together with the Secretary of the church/association, he shall present to the Board of Trustees and the members an annual budget and, from time to time any may be necessary, supplemental budgets. He shall submit to the Board a soon as possible after the close of each fiscal year, and to the members of each annual meeting, a complete report of the activities and operations of the church/association for the fiscal year under his term.

Section 2.  Vice-President –The Vice-President if qualified, shall exercise all powers and perform all duties of the President during the absence or incapacity of the later and shall perform duties that maybe assigned by the board of directors.

Section 3.  Secretary –The Secretary shall give all notices required by these by-laws and keep the minutes of the members and of the Board of Trustees and of all meetings of all committees, in a book kept for the purpose. He/She shall keep the seal of the church/association and affix such seal to any paper or instrument requiring the same.  He shall have custody of the correspondence files and all other papers that are to be kept by the Treasurer.  He/She shall maintain the member’s register, have charge of the bulletin board at the principal office of the church/association.  He/She shall also perform all such other duties and work as the Board of Trustees may from time to time assign to him/her.

Section 4. Treasurer –The Treasurer shall have charge and custody of, and be responsible for, all the funds, receipt and disbursement of the church/association. He/She shall keep all moneys and other valuables of the church/association in such bank or banks as the Board of Trustees may designate.  He/She shall also perform such other duties and functions as may be assigned to him/her from time to time by the Board of Trustees.

Section 5.  ASSISTANT TO THE TREASURER (Accountant) –The Assistant to the Treasurer shall be the custodian of all accounting records, kept full and accurate physical records and accounts of all receipts, disbursements, credits and debits in books belonging to the church/association; in coordination with the Treasurer, report and make disclosure on the financial condition of the Corporation as required by the Board. He/She shall also perform such other duties and functions as may be assigned to him/her from time to time by the Board of Trustees.

Article V

Section 1.  Qualification of Membership – The board shall determine the qualifications of an applicant for membership.

Section 2.  Rights of Members – Members shall have the following rights:

a. To exercise the rights to vote on all matter relating to the affairs of the church/association;
b. To be eligible to any elective or appointive office of the church/association;
c. To participate in all deliberations/meetings of the church/association;
d. To avail of all facilities of the church/association;
e. To examine all the records or books of the association during business hours.

Section 3.  Duties and Responsibilities of the Members – A members shall have the following duties and responsibilities:

a. To obey and comply with the by-laws, rules and regulations that may be promulgated by the church/association from time to time;
b. To attend all meeting that may be called by the Board of Trustees;

Article VI

 Suspension, expulsion and termination of membership, shall be in accordance with the rules and regulations of the church/association.

 Any member of the church/association may file charges against a member by filing a written complaint with the Secretary of the church/association.  The Board of Trustees shall call a special meeting of the members to consider the charges.  The affirmative vote of 1/3 of all the members of the association shall be necessary to suspend a member; Provided that where the penalty is expulsion, the affirmative vote of 2/3 of all the members shall be necessary to expel a member.

Article VII

Section 1.  Funds – The funds of the church/association shall be derived from members and co-workers voluntary given tithes and offerings, gifts, donations or benefits.

Section 2.  Uses of Funds – No part of the funds of the church or corporation shall inure to the benefit of, or be distributable to, its Trustees, Officers, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth by the Board of Trustees and by By-laws of the church/association.

Notwithstanding the above, the Board may not use the fund of the church for any activities outside the scope of the Bylaws. In case any of the church members requiring assistance in case of financial distress, such assistance may be rendered outside of the church funds (e.g., from the voluntary or group initiative of individuals in the Church body).

Section 3.  Disbursement – Withdrawal from the funds of the church/association, whether by check or any other instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Trustees may designate other signatories.

Section 4.  Fiscal Year – The fiscal year of the church/association shall be from January 1st to December 31st of each year.

Article VIII

Section 1.  Form –The corporate seal of the church/association shall be in such form and design as may be determined by the Board.

Article IX

Section 1.  Amendments – These by-laws, or any provision thereof, may be amended, repealed by a majority vote of the members and by a majority vote of the Trustees at any regular or special meeting duly held for the purpose.

 Adopted this 3rd day of July, 2007 in  Quezon City, by affirmative vote of the undersigned members representing a majority of the members of the association in a special meeting duly held for the purpose.

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